Privacy policy for registration for events
Privacy policy for participants of events
Information obligations towards participants in Lakeside Science & Technology Park GmbH events pursuant to Art. 13 GDPR and Art. 14 GDPR
Responsible persons
Lakeside Science & Technology Park GmbH (hereinafter: «We»), as the organizer, is responsible for the personal data of the participants (hereinafter: «You») of events within the meaning of the Austrian Data Protection Act.
We protect your privacy and your private data. We collect, process and use your personal data in accordance with the content of this privacy policy and the applicable European data protection laws. In this privacy policy, we would like to inform you about which personal data we collect, process and use about you.
The controller within the meaning of the General Data Protection Regulation and other national data protection laws as well as other data protection regulations is
Lakeside Science & Technology Park GmbH
Lakeside B11, 9020 Klagenfurt am Wörthersee, Austria
T +43 463 22 88 22-0
F +43 463 22 88 22-10
dsgvo@lakeside-scitec.com
General information on the processing of personal data
1. personal data
Personal data will only be collected or processed if you provide this information voluntarily when registering for an event. If there are no necessary reasons in connection with a business transaction, you can revoke the previously granted permission to store your personal data in writing (e.g. by e-mail to dsgvo@lakeside-scitec.com) at any time with immediate effect.
2. scope of data collection
The following data is processed by us as part of an event registration and implementation:
- Salutation,
- Name data (first name, surname, title),
- Contact details (street, postal code, city, e-mail address, telephone number),
- registrations for the entire event or parts of the event,
- Date of registration,
- Additional text/message (optional)
By registering, you acknowledge that we will take photos and/or video recordings at the event to document the event, which may be published by us in our publications or on the Internet (including on our social media) without any claim to remuneration on your part.
3. purpose and legal basis of data processing
For a better overview, we have listed the purpose of data processing for event registration below:
We process your data on the legal basis of Art. 6 para. 1 letter b GDPR (contract/pre-contract) and on the basis of Art. 6 para. 3 sentence 1 letter b GDPR (organizational studies and business statistics) in order to fulfill the following purposes:
- Organizing and handling the respective event,
- Manage the registrations made for an event,
- Keeping an overview of the number of registrations made,
- Create a list of participants,
- Create name cards,
- Checking attendance,
- Transmission of event and presentation documents,
- Documenting the event,
- Processing of data for payment processing (if you are the recipient:in an invoice),
- Issuing certificates of attendance,
- Carrying out statistical evaluations and processing of the events.
We process your data on the legal basis for sending is after weighing up and safeguarding our overriding legitimate interests Art. 6 para. 1 lit. f GDPR in conjunction with. § Section 7 UWG to fulfill the following purposes:
- Transmitting information about further or recurring events organized by us or events organized with various cooperation partners.
- Targeted invitations to events, by topic or repetitive events that have already been attended.
- Telephone inquiries regarding confirmation of participation in an event after invitation in individual cases of organizational necessity.
- Use of photos and/or videos taken at the event for media coverage of the event.
- Saving the photos and/or videos taken at the event in our archive, which can be used for organizational purposes (in particular to compare design and settings for subsequent events).
- Use for internal purposes, including film screenings at internal company events, as well as on the intranet or in internal communication systems.
- Use of photos that generally depict the events or scenery of an event, without highlighting specific persons or showing individual persons or small groups, to promote the same event in the following year or other events, as well as to report on the event on the website and/or or advertising material (for photos and/or videos depicting small groups or individuals, see below).
4. recipients or categories of personal data
Your personal data will be transmitted to:
- any service providers commissioned with the organization and implementation of an event,
- to third parties if we are legally obliged to do so or if you have consented to the data transfer in advance,
- to institutions that are cooperation partners and/or co-organizers, or if the event takes place in another company or venue, if necessary for admission control
- our financial accounting department for payment processing in the case of chargeable events
- In order to prepare the speakers in the best possible way and – if the meetings are for the purpose of exchanging experiences or networking – for the professional exchange between the participants, the name and institution will be passed on to the speakers or other participants (closed group of people).
Our service providers for the technical support of the application and for the support of the event have access to the data.
5. duration of storage
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract. Your image/recording data will be stored for as long as is necessary for the purpose of data processing. In particular, this depends on the following criteria:
- Type of illustration
- Framework within which the recording was made
- Suitability for displaying the organizational history
- Degree of interference with the confidentiality interests of the data subject
Data transfer to third parties
Your personal data will only be transferred to third parties if you have previously consented to the transfer of data, or if the transfer of data is necessary for the execution of the contractual relationship, or if we are entitled or obliged to transfer data due to legal provisions and/or official or court orders. In particular, this may involve the provision of information for the purposes of criminal prosecution, averting danger or enforcing intellectual property rights. External service providers and partner companies will only receive your data if this is necessary to process the contract or if you have given your consent. In these cases, however, the scope of the data transmitted is limited to the necessary minimum. Insofar as our service providers come into contact with your personal data, we ensure that they comply with the provisions of the data protection laws in the same way. Please also note the respective data protection notices of the providers.
Data security
We take appropriate technical and organizational security measures (TOM) within the meaning of Art 5 para 1 lit f or Art 32 GDPR to protect your personal data against accidental or intentional manipulation, unintentional or unlawful deletion, partial or complete loss, destruction or alteration, unauthorized disclosure or unauthorized access by third parties. However, there is no method of transmission of information via the Internet and no electronic or physical storage method that is absolutely and completely secure, which is why we do not guarantee or warrant the security of data transmitted to our website via the Internet.
However, we endeavor to reduce this risk as far as possible. We therefore maintain appropriate state-of-the-art measures to ensure data security and to protect your personal data. In particular, your data is transmitted to us in encrypted form. We use the SSL (Secure Socket Layer) coding system. You can tell whether an individual page of our website is transmitted in encrypted form by the closed display of the key or lock symbol in the status bar of your browser.
All our employees, our cooperation partners and any third parties that we commission to process your personal data are obliged to treat your data as strictly confidential.
Rights of data subjects
Our data processing is based on the relevant laws (see the legality provisions in Art. 6 GDPR). Please note that special rules may exist for compliance with legal rights and obligations and for the protection of public interests (e.g. healthcare). Whether these rules apply to you can only be dealt with on a case-by-case basis.
You can assert the following rights to which you are entitled with regard to data processing. The prerequisite for this is that you can prove your identity and, if you are acting on behalf of someone else, that you are authorized to represent them (children are entitled to act on their own behalf in matters relating to social security benefits from the age of 14):
Right to information (Art. 15 GDPR) as to whether and to what extent personal data about you is processed.
Right to rectification (Art. 16 GDPR): You can request the rectification of incorrectly processed data.
Right to erasure (Art. 17
Right to restriction of processing (Art. 18 GDPR)
You have the right to obtain restriction of processing of your data if you contest the accuracy of your data, for a period enabling us to verify the accuracy of the data, if the processing of your data is unlawful but you oppose the erasure of the data and request the restriction of their use instead, if we no longer need the data for the intended purpose but you still need them for the establishment, exercise or defense of legal claims, or if you have objected to the processing of the data.
Right to data portability (Art. 20 GDPR)
You may request that the personal data you have provided to us be made available to you in a structured, commonly used and machine-readable format, unless this is restricted under Art. 20 (3) GDPR and the processing is carried out by automated means and the other requirements of this provision apply.
Right to object (Art. 21
This right exists in the event that data processing is not part of our legally mandatory tasks. Please bear in mind that legal tasks cannot be changed by objecting.
Objection and removal options for photos and videos
If you do not wish to be included in photos or videos taken at the event and intended for publication, please inform the photographer/photographer or video team directly at the event or stay in areas where photos or videos are not taken.
The use of these photos and videos can also be revoked later by sending a message to dsgvo@lakeside-scitec.com. Our publication of the photos and videos concerned will be discontinued after receipt of the revocation or the photos or videos concerned will be processed by us after receipt of the revocation so that identification is no longer possible. Publications made up to the time of receipt of the revocation remain unaffected by this.
We would like to point out that the photos and videos can be accessed worldwide when published on the Internet or in social networks. Further use and/or modification by third parties cannot be ruled out. We cannot guarantee the complete deletion of published photos and video recordings on the Internet, as other websites may have copied or modified the photos and videos. Printed media are distributed and may also be passed on. We cannot be held liable for the type and form of use by third parties, e.g. for the downloading of photos and videos and their subsequent use and modification.
Right to complain
The data protection authority is responsible for complaints:
1030 Vienna, Barichgasse 40-42, phone: +43 1 52 152-0, dsb@dsb.gv.at
Before you open a formal complaints procedure, please contact us directly. Misunderstandings and inaccuracies can often be resolved quickly and easily in this way.
Changes to the privacy policy
It may happen that we have to adapt this privacy policy. We therefore reserve the right to amend this privacy policy at any time with effect for the future. A current version is always available on the website or at the respective event. Please visit the website regularly and inform yourself about the applicable data protection regulations.